Partial planning typically includes the following items, but can be customized to fit your individual needs.
Pre-Event Production
Recommend vendors in accordance with event budget and style
Attend one site visit with client to establish the event style, direction and flow
Unlimited phone and e-mail communication/advice for client
Regularly check on client’s progress and to do list
Guidance on wedding etiquette
Creation and advisement of budget
Review all vendor contracts
Décor conceptualization and stylistic input
Assistance with save the date, invitation, program and menu wording
Advisement on menu planning
Attend tasting and sample table
Provide spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule, ceremony music, and reception “do not play” list
Lead all vendor walk through (eight (8) weeks prior to wedding date)
Create complete timeline for celebration and share with all vendors
Serve as point of contact/liaison for all vendors beginning eight (8) weeks prior to wedding date
Wedding Week
Attend final meeting with client and collect all celebration elements
Confirm all details and arrival times for vendors
Provide schedule for family and VIP guests
Coordinate all printed materials
Coordinate rehearsal with (or without) Officiant
Wedding Day
Coordinate all aspects of wedding celebration
Oversee check-in of rentals
Create “steps of service” for catering team
Coordinate all deliveries and installations of celebration in accordance with vendor contracts
Coordinate distribution of final payments and gratuities
Manage and coordinate transportation for family and guests
Provide event emergency kit (including sewing kit, stain remover, etc)
Place restroom amenities basket
Organize and set up escort cards, place cards and menu cards
Oversee timely “flip” of room from ceremony to reception, if needed
Conduct final lighting, sound and temperature inspection prior to guest arrival
Conduct final seating and table check prior to guests welcome to reception
Cue all music changes and speeches with band/DJ
Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
Serve as point person for all vendors—cueing timing throughout event
Manage and remedy all moment-to-moment challenges
Arrange favors (if applicable)
Oversee strike of venue
Collect any celebration elements and gifts
Double check return/pick up of all rental elements from caterer and floral designer